The eSign solution for procurement teams

Built to give you total control



eSignature Document Workflow Automation



Confidence in Efficiency.

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The problem procurement teams face

Procurement teams have the massive responsibility of managing purchasing policies and procedures to improve organisational efficiency. Being transparent & accountable at all times is a must, but with the multitude of parties and processes involved, this can be a challenge.


Busy schedules = Delayed approvals

Most procurement processes start with getting approvals. But, given everyone’s busy & diverse schedules, getting the required signatures and approvals from the right people can be like pulling teeth. 

Procurement audits: It's complicated

At the best of times, audits are complicated, energy-sapping and time-consuming. Add physical paper and roving files to the mix, and you have yourself a bona fide disaster.

Broken telephone

Procurement teams have the difficult task of ensuring everyone is kept in the loop, and on the same page. But with many different departments involved in the bigger picture, the silo effect often takes hold - and costly mistakes are the result.

Introducing Procurement Portfolios

SigniFlow portfolios help procurement teams manage and share customer and vendor contracts & documents, so they can  work more efficiently and collaboratively.


Effortless approvals, in a jiffy

SigniFlow’s document workflow automation allows you to stay put, simply upload the document you need actioned, and send it to the relevant person/people to sign or approve immediately.

Fast, efficient audits

SigniFlow's portfolios feature offers a central digital portal for all your records by supplier, customer, or department – with their supporting documents. Come audit time, the relevant files can be accessed using intelligent search in just seconds.

All on the same page

Procurement teams can grant access to customer or vendor portfolios to the necessary individuals, teams or departments, so everyone has the same insight, access & info. Different levels of access can be configured, and access can be revoked as needed.

Easy Authorisations -Instant signatures and approvals - Problem

Stay in control with automated document sharing and workflows


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SigniFlow use cases for procurement teams:

eSign solution for procurement teams - Easy Authorisations

Easy authorisations:
Instant signatures or approvals


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eSign solution for procurement teams - Fast, efficient audits

Fast, efficient audits:
Organised and accessible info


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eSign solution for procurement teams - Internal Collaboration

Internal collaboration:
Internal sharing and access


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A tool that brings it all together and gives you total control

Procurement teams everywhere have spoken and we've listened. We get you. Coordinating processes when there are multiple suppliers and vendors, each with their own systems, is challenging.

You need more than just eSign workflow, you need a tool that understands your day at the office.

Approval forms

eSign solution for procurement teams - Approval Forms

Tired of waiting for IT?
Easily create your own digital forms. You can quickly turn paper or email forms into online electronic forms. eForms can be filled in, approved or eSigned by anyone in the organisation.


Powerful workflow

eSign solution for procurement teams - Powerful workflows

Send, eSign track and manage
It has never been easier to send and manage supplier contracts for eSign. Trackable workflows with automated reminders keep you informed. Detailed audit logs keep you compliant.


Manage & control

eSign solution for procurement teams - Manage and control

Take a break - You deserve it
Signed contracts and supporting docs are automatically filed together. Now you can give anyone access to add documents at any time. The system will notify you of any changes.


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Across the enterprise

Discover how SigniFlow connects enterprise teams

Be kind to others and the environment

Get approvals faster

Reduce time spent waiting for others to approve procurement documents.

Track workflow progress with live audit trails, automated reminders and push-notifications.

What does this mean for you? Faster turn-around times.

And achieving faster turn-around times gives you more time to focus on the details that save your company money: A job well done!

eSign solution for procurement teams - Faster approvals

Turn typing into mouse clicks

Save the documents you use often as templates and retrieve them, with just the click of a mouse.

Save approval and eSign workflow templates and re-apply them on any document with a mouse click.

Prepare a document only once. Save your document overlay templates and re-apply them, you guessed it, with a simple click of the mouse!

Know Your Customer

SigniFlow offers basic authentication, two-factor authentication, as well as advanced, digital KYC and AML onboarding systems to help you comply with regulations.

In addition, we've gone the extra mile to ensure our Advanced eSignatures are legally binding and  compliant with eSign and Privacy legislation.

eSign solution for procurement teams - KYC

Prevent bottlenecks

Knowing where or with whom your documents are, is super simple with SigniFlow.

Your Dashboard is designed to give you full insight over the progress and status of your documents in workflow.

Drill into detail to see who has already approved, and who still needs to approve or eSign. Push urgency notifications automatically via email.

24/7 online support

We understand your office hours. SigniFlow offers 24/7 online support to all customers.

No matter where you are and no matter what time it is, we are always online to help you meet your deadlines.


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eSign solution for procurement teams - 24/7 online support